interScan Insight

This guide covers mortgage and loan document processing from the document side: what makes loan files so demanding, where the workflow breaks, and how scanning combined with intelligent document processing accelerates the path from intake to underwriting.

This guide covers remittance and check processing from the document side: what the documents are, why capturing them is harder than it looks, and how production scanning combined with intelligent data extraction turns paper payments into structured, postable data.

This guide covers government document scanning as the distinct discipline it is: the federal mandate driving it, the FADGI and NARA standards that govern how it must be done, the funding that has supported it, and the workflow and technology decisions that determine whether a digitization program meets the standard or

An in-house scanning operation has three layers: the scanner that captures the paper, the capture software that controls scanning and turns images into organized, indexed files, and, optionally, the intelligent document processing layer that extracts structured data.

This guide is organized around volume, because volume is what actually determines the best approach. After a quick look at the universal four-step process, it walks through four scenarios by scale, then covers the special cases (bound books, oversized drawings, fragile archives) and the decisions, OCR versus IDP, file

Each of the seven challenges below is quantified with real cost data, traced to its root cause, and paired with a practical path to resolution.

If your organization has engineering drawings, building plans, or technical schematics from before the digital era, there is a good chance some of them live on aperture cards: cardstock holders, each carrying a single frame of 35mm microfilm, often with punched indexing data. They were a practical storage medium for decades. In 2026, they are increasingly a liability, because the equipment to read them is failing and the people who know how to use it are retiring.  Aperture card scanning is the process of converting those cards into high-resolution digital images, capturing both the microfilm frame and the indexing data, so the drawings they hold become searchable, shareable, and safe from physical degradation. This guide covers what aperture cards are, why digitizing them matters now, how the conversion process works, and what to look for in a scanning approach. One note up front, in the interest of being straightforward: InterScan does not currently offer aperture card or microfilm scanning, though we are developing microform capabilities for the future. This guide is written to help you understand the conversion regardless of who performs it, and to show where InterScan fits today, with the wider paper digitization that almost always accompanies a microform archive. What an Aperture Card Actually Is An aperture card is a type of microform: a piece of cardstock, roughly 7.5 inches by 3.25 inches, with an aperture (a hole) on the right side holding a 35mm microfilm frame . That single frame usually contains one large-format image, most often an engineering drawing, a building plan, or a technical schematic. The card around the film carries identifying information, sometimes printed or handwritten in a title block, and sometimes encoded as punched holes. Those punched holes are worth understanding, because they shape the digitization process. The punch encoding is called Hollerith data, and it is the original index, the drawing number, revision, and other metadata, encoded into the card so it could be sorted and retrieved mechanically. As one microfilm bureau explains, aperture cards come in two general formats, standard and Hollerith, with the Hollerith variety carrying punched indexing data . A good scanning process reads that Hollerith data and turns it into a digital index automatically, rather than requiring someone to key it by hand. Why Aperture Cards Are a Risk in 2026 Apertu re cards solved a real problem in their era, but as a long-term medium they carry drawbacks that have grown more acute over time. The original is a single point of failure. As one aperture card bureau notes, if a card is lost or damaged, the drawing it holds is lost forever . There is no backup unless the card was duplicated. The film degrades. The microfilm images on aperture cards degrade over time, and as they do, the equipment finds them harder to read. Access is slow and serial. A card can only be viewed by one person at a time, the viewer has to be set and focused for each card, and locating a specific drawing in a large archive is time-consuming. The readers are failing. Aperture card readers are not very reliable, break often, and carry rising maintenance costs, and replacement equipment is increasingly hard to source. The combination is what makes 2026 a se nsible time to act. Every year the cards sit unconverted, the film degrades a little more, the reading equipment becomes a little harder to maintain, and the institutional knowledge of how to use it thins out. Digitization removes all four risks at once: it creates durable backups, it captures the image before further degradation, it makes drawings accessible to many users simultaneously, and it eliminates dependence on aging readers. How Aperture Card Conversion Works Aperture card conversion is a specialized process, not something a general office scanner can do. It requires equipment designed to capture the 35mm microfilm frame at high resolution while also reading the card's indexing data. The core of the process, as described by conversion bureaus, is straightforward in concept: scanning the card and capturing the record in the frame (the aperture) to create a new digital image . Because most aperture cards hold a single large-format image, the framing is usually simple, one card, one frame, one image. The complexity lies elsewhere: in image quality and in indexing. On image quality, the goal is to capture the intricate detail of a technical drawing, including aged or faded film, and then enhance it. Conversion bureaus typically put scanned images through image processing that enhances quality for poor and aged drawings and cards while optimizing file size for shared access . Resolution matters here: aperture card archives of engineering drawings are commonly scanned in the 200 to 600 dpi range, output to formats such as TIFF and PDF , with higher resolution reserved for drawings where fine detail is critical. On indexing, the Hollerith punch data is the key to an efficient conversion. Specialized scanners read the Hollerith code and create an automated index from it, so digital files can be organized for fast retrieval without manual data entry. Where Hollerith data is absent, printed or handwritten card information can be captured and indexed manually instead. Good indexing is what turns a pile of scanned images into a searchable archive. What to Look For in an Aperture Card Scanning Approach Whether you convert in-house or through a service, a few things separate a good aperture card scanning approach from a poor one. High-resolution capture with image enhancement. Engineering drawings carry fine detail that low-resolution scanning loses. The process should capture at adequate dpi and enhance aged or faded images rather than simply digitizing whatever the film currently shows. Automated Hollerith indexing. Reading the punch data automatically saves enormous manual effort on large archives and produces a more accurate index than hand-keying. Quality control before output. The strongest bureaus spend their operator time on QC and image adjustment before final output, so there are no errors to correct afterward. This matters most for drawings that will become the authoritative reference copy. Sensible output formats. TIFF for archival fidelity, PDF for shared access, with file naming driven by the captured index so drawings are findable. It is worth being candid about the equipment, including about what InterScan does and does not currently offer. Dedicated aperture card scanners are specialized machines, and several are manufactured by established microfilm-focused vendors. At present, InterScan does not provide aperture card or microfilm scanning, our production scanners are built for paper documents, not microform. We are developing microform capabilities and expect to support aperture card and microfilm conversion in the futu re, but we want to be straightforward that it is not something we offer today. What that means in practice: if you have an aperture card archive to convert right now, the path is either a dedicated aperture card scanner (justified mainly for very large archives with ongoing conversion needs) or a specialist microfilm conversion bureau for a one-time project. Where InterScan can help today is with everything that surrounds the aperture cards, the paper drawings, bound volumes, and ongoing document scanning that almost always accompany a microform archive, which we cover in the next section. Aperture Cards as Part of a Wider Digitization Strategy Aperture cards rarely exist in isolation. Organizations that have engineering drawings on aperture cards usually also have related materials: large-format paper drawings, bound technical manuals, microfilm and microfiche, and ongoing day-forward documents that need capture. Treating the aperture card conversion as a one-off, disconnected from everything else, often means solving the same indexing and storage questions twice. The more durable approach is to fold aperture card conversion into a wider digitization plan. The large-format drawings that did not make it onto aperture cards can be captured with flatbed scanners built for oversized technical materials. The bound volumes can be handled with book scanners . And the indexing and retrieval layer, the part that makes any of this useful, benefits from consistent capture software like CrossCap across the whole archive rather than a separate approach for each medium. For organizations in engineering, manufacturing, government, and archival records, where aperture cards are most common, this also intersects with archival standards. The paper drawings and bound materials that accompany an aperture card archive, and that benefit from long-term preservation, are well served by FADGI-compliant capture. InterScan's DeskPro and HiPro production scanners are FADGI Level 3 compliant for exactly this kind of archival-grade paper digitization, and our overview of FADGI compliance covers the federal standard in detail. The aperture cards themselves would still go through a microform conversion path, but the surrounding paper archive can be captured to standard now. Getting Started Aperture card scanning is a specialized conversion, but the goal is simple: capture the drawings at high resolution before they degrade further, read the indexing data so the archive becomes searchable, and fold the result into a broader digitization strategy rather than solving the problem in isolation. A note on where InterScan fits: we do not currently scan aperture cards or microfilm ourselves, our production scanners are built for paper, and the aperture card conversion would go through a dedicated microform path. We are developing microform capabilities for the future. What we can help with today is everything that surrounds an aperture card archive, which is rarely just aperture cards: flatbed scanners for the large-format paper drawings that were never filmed, book scanners for bound technical volumes and manuals, FADGI-compliant DeskPro and HiPro production scanners for high-volume paper records, CrossCap for consistent capture and indexing across the archive, and JetStream AI for recognition and extraction on the documents that follow. Contact us to talk through your wider digitization needs, and check back as our microform capabilities develop. Frequently Asked Questions

A framework for deciding, with real cost considerations, the four scenarios that most decisions fall into, and an honest account of the hybrid model that most large organizations actually end up using.

This guide covers digitizing newspapers and periodicals from physical print originals: the preservation case, the handling challenges that bound and brittle paper present, and the equipment and approach that capture them safely.